Business

Best Practices to Keep Your Projects on Track with PRINCE2

PRINCE2® has become a popular choice of project management methodology in many countries and industries. A project suffers when there is inefficient planning, loose ends, and a lack of control. In fact, improper project planning may even lead to the unnecessary expense of capital, time, and workforce. With a reputable PRINCE2® Certification comes the essential knowledge of how to apply this project management methodology dedicated to controlled environments. To help you further here are some top management practices that PRINCE2® project managers account for.

Alignment of Expectations

Everybody must be working towards a collective outcome for a project to be successful. As a PRINCE2® Project Manager, you must make sure the team members’ expectations are clearly aligned, as is for the clients and stakeholders involved. To ensure this clearly defines the end goals before starting the project, make sure everyone involved is on the same page. Establishing the level of work, time, and costs involved in executing tasks will contribute to the satisfaction of clients and stakeholders.

Regular Project Board Reporting

PRINCE2® project managers are responsible for keeping their project boards up to date on the progress of their projects. Effective communication is essential for smooth project management and delivery.  Highlight reports (or exception reports if things are getting out of control) are a good way to accomplish this. Reporting on the project board regularly will help you focus on your work instead of being distracted by others’ questions.

Minimizing Scope Creep

According to many, scope creep is a top cause of project delays and can have a devastating effect on the budget as well. In most cases, a project’s success is defined by whether it is delivered on time and on budget, and any scope additions are overlooked. Considering this, you can refuse scope creep if it leads to delays or becomes costly. Let the client or stakeholder know that the requested change is outside the scope you agreed upon. Reassure them that this can be saved for future phases as part of an ongoing project.

Daily Reflection and Improvement

As a project manager, reflecting and improving on project delivery only after it has been completed is not an optimal use of time and resources. Instead, PRINCE2® allows you to maintain a lesson learned log that you can update daily . At a glance, you’ll see what’s going well with the delivery process and where improvement is needed.

Effective Risk Management

In the project planning phase, foreseeable risks to the success of the project can be documented and outlined. Risk management, however, is a continuous process. PRINCE2® project managers are responsible for identifying, analyzing, planning, implementing, and communicating risks using the PRINCE2® 5-step process (Identity, Assess, Plan, Implement, Communicate).

Want to know more effective tips and concepts that can help you refurbish your project management skills, or improve upon your organization’s management structure? KnowledgeHut has what you need in the bag for you, where you can experience immersive training in PRINCE2® principles and proceedings, as well as come across experienced project managers who can share with you further real-world effective tips to help you even further.

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